Board Meeting Online allows a group to meet online without having to change meetings or travel far distances. It can be used by organizations, nonprofits, as well as other organizations to discuss the goals, vision and policies of the organization and establish guidelines to achieve the objectives. The process is typically conducted through videoconferencing and a software suite. The software allows users to track the conversation and record any decisions made during the online board meeting.
While the convenience of a virtually board meeting that is conducted by a facilitator might be attractive, it can result in less productive discussions and more paperwork. A few simple guidelines can make your virtual meeting as productive as you can. This includes ensuring that participants have a stable Internet connection, adequate lighting in the space where they will be participating in the meeting and that their phones are in vibrate mode (ringtones can disrupt the meeting). A second tip is to ensure that everyone can see each other clearly and that the software permits the use of graphs and charts. It is also an ideal idea to limit the duration of every meeting to less than an hour, because fatigue could cause attendees to lose focus and disengage. It is also a great idea to include a few breaks in the agenda so that the attendees get a chance to refresh their energy.
